Education Privacy Notice

Last updated February 2026

1. Introduction

Staff Only Group is committed to protecting the privacy and personal data of individuals participating in our training and education activities.

This Education Privacy Notice explains how we collect, use, store, and protect personal information in connection with:

  • Training courses and education-based activities
  • Infrastructure Engineering Team Building Days
  • Professional development and corporate training
  • Safeguarding responsibilities within education environments
  • Partnership working with educational institutions

This notice complies with:

  • UK General Data Protection Regulation (UK GDPR)
  • Data Protection Act 2018
  • Department for Education safeguarding expectations
  • Disclosure and Barring Service (DBS) requirements

2. Data Controller

Staff Only Group acts as the Data Controller for personal data processed during training delivery.

Contact Details:
Staff Only Group
Email: [Insert email]
Address: [Insert address]

3. Categories of Personal Data

3.1 Participant Information

We may collect:

  • Name and contact details
  • Organisation or employer information (where applicable)
  • Attendance and participation records
  • Training outcomes or completion records
  • Communication records relating to enquiries or bookings

3.2 Safeguarding and Welfare Information

Where necessary and proportionate:

  • Emergency contact details
  • Accessibility or reasonable adjustment requirements
  • Welfare or safeguarding incident records where applicable

This information is processed only where necessary to ensure safety, inclusion, and appropriate duty of care.

3.3 DBS and Suitability Information

Where training takes place within educational settings or environments involving young people:

  • DBS certification status of training staff
  • Safeguarding compliance and training records

We do not retain DBS certificate numbers or detailed disclosures unless legally required.

3.4 Website and Technical Data

When you visit our website:

  • IP address
  • Device and browser information
  • Website usage analytics

Cookies are used as described in our Cookie Policy.

4. Why We Process Personal Data

We process personal information to:

  • Deliver training and educational activities
  • Manage bookings and participation
  • Maintain safety and safeguarding standards
  • Provide reasonable adjustments where required
  • Communicate with participants and organisations
  • Improve training delivery and website performance
  • Meet legal or regulatory obligations

5. Lawful Basis for Processing

Processing may rely on:

  • Contractual necessity – providing training services
  • Legal obligation – safeguarding or regulatory requirements
  • Legitimate interests – safe and effective training delivery
  • Consent – where required (e.g. marketing or non-essential cookies)

6. Safeguarding and Protection

Where training involves young people or takes place within education environments:

  • Safeguarding procedures are implemented in line with education-sector expectations
  • Access to personal data is restricted to authorised personnel
  • DBS-certified staff are used where required
  • Information is shared only where necessary to protect welfare or safety

7. Sharing Personal Data

We may share personal data with:

  • Educational partners or host institutions
  • Training administration or IT providers
  • Regulatory or safeguarding authorities where required by law

We do not sell personal data.

8. Data Retention

Personal data is retained only for as long as necessary to:

  • Deliver training services
  • Maintain training records
  • Meet safeguarding and legal requirements

Retention periods are reviewed regularly.

9. Data Security

We implement appropriate technical and organisational measures including:

  • Secure data storage
  • Controlled access permissions
  • Staff training on data protection and safeguarding

10. Your Rights

You have the right to:

  • Access your personal data
  • Request correction of inaccurate information
  • Request deletion where appropriate
  • Restrict or object to processing
  • Withdraw consent where applicable
  • Lodge a complaint with the Information Commissioner’s Office (ICO)

ICO website: https://www.ico.org.uk

11. Updates

We may update this Education Privacy Notice periodically. Updates will be published on our website.

12. Contact

Staff Only Group
Email: [email protected]
Address: Unit 10, Alvaston Business Park, Middlewich Road, Nantwich Cheshire CW5 6PF